Extension Exceptions for Non-FTE Trainees for COVID-19

Last Revised on July 16, 2024

Due to the extended nature of the SARS-Cov-2/COVID-19 pandemic the Office of Intramural Research has modified the extension policy for trainees including IRTAs, CRTAs, Visiting Fellows, Research Fellows and Clinical Fellows. This policy is effective immediately. In general, pre-existing mechanisms will be used for requesting extensions with the understanding that requests may require rapid turnaround given these unique circumstances.

General Procedural Notes

• Renewals should be processed remotely during this telework period; trainees can also complete their health insurance re-enrollment process remotely.

Extensions for Postbac IRTA/CRTAs

• No approval is needed to extend a second-year postbac for an additional three months beyond their termination date.
• Postbacs seeking a third-year exceptional extension should follow guidance at the OIR Sourcebook Renewals section. For more details on this process, please reference this document on the OIR Sourcebook. Questions about this process should be directed to OITE.

For Predoc IRTA/CRTAs and Visiting Fellows

• Guidance is provided at the OIR Sourcebook in the Renewals sections for Predoc-IRTA/CRTAs and Predoc Visiting Fellows, with the following change – interviews will not be required for extensions of 6-months or less. Questions about this process should be directed to Dr. Philip Wang.

For Postdoc IRTA/CRTAs and Visiting Fellows

Please see the Postdoctoral Fellows (IRTA/CRTA/VF) Temporary Exceptional Extensions Policy for the most current policy information.